I usually don't like to keep tabs of my tasks coz eventually I will have to prioritize each items and find out that everything is needed URGENTLY.
But I'm a (fill in the blank) management graduate, I'm supposed to do things in an organized way.
So I tried doing that, you know, at school they taught us it's called time management. Among others, plan & organize, set goals, prioritize, use a to do list, consider biological prime time, & delegate. Here's the consequences:
Plan & organize. Theoretically: Organize in a way that makes sense to you. If you need color and pictures, use a lot on your calendar or planning book.
Practical: I'm a chaos by nature. I'm chaotic. Organizing doesn't make sense to me. My calendar and organizer serves no purpose except to check when's the next public hols.
Set goals. Theoretically: Set goals which are specific, measurable, realistic and achievable. Your optimum goals are those which cause you to 'stretch' but not 'break' as you strive for achievement.
Practical: I tried doing this. Honest. At the end of the day, I want to accomplish three tasks and not more. But setting goals and deadlines do not see eye to eye. Deadlines will prevail at the end of the day. Some would argue, why not set goals to achieve deadlines? I tell you why. Because apparently out of nowhere, an unknown and impromptu deadline will jump out of nowhere to kungfu-kick all my beautifully-set goals and makes me jump up and run around to fulfill my obligation as cheap labor. (Note: If I'm paid based on my efforts, my salary would equal that of a CEO).
Prioritize. Theoretically: Use the 80-20 Rule. Identify the valuable 20 percent task. Once identified, prioritize time to concentrate your work on those items with the greatest reward. Flagging items with a deadline is another idea for helping you to stick to your priorities.
Practical: All my tasks fight each other to be at the top of my list. How's that?
Use a to-do list. Theoretically: Use a daily To Do list which is constructed either the last thing the previous day or first thing in the morning.
Practical: About the only thing I do daily. And the most useful :)
Consider biological prime time. Theoretically: The time of day when you are at your best.
Practical: My biological prime time requires me to still snuggle under my comfortable n warm comforter and only go to work around 8 p.m. coz that's when I am truly awake.
Delegate. Theoretically: Distribute tasks equally among co-workers. This would avoid pressure and fatigue.
Practical: There's only ME & MY BOSS. My boss does the delegating, I'm being delegated.